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PM-18 · Project Management

Knowify

Job costing, AIA billing and project management for trade contractors, built around QuickBooks.

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01

Overview

Knowify is cloud construction management software for trade and specialty contractors that combines bidding, contracts, project and service management, job costing and AIA billing with a two-way QuickBooks sync.

Best for: Trade contractors that run their accounting in QuickBooks and need AIA billing and job costing.

02

What Knowify does

Knowify is built for electrical, plumbing, HVAC, painting, concrete and other trade contractors doing project and service work. It covers estimates, proposals and contracts, change orders, RFIs and submittals, scheduling, time tracking, daily logs, subcontractor management, inventory and a client portal, plus service dispatch and invoicing through its Service Pro add-on.

Its financial side is the main draw: AIA-style progress billing, budgeting, job costing, prevailing wage, purchases and expenses, real-time WIP on higher plans and payment processing. Knowify is a QuickBooks partner with two-way sync for QuickBooks Online, QuickBooks Desktop, QuickBooks Payments, QuickBooks Time, QuickBooks Online Payroll and Intuit Enterprise Suite, and an AI connector lets users query job data from tools like ChatGPT and Claude.

Knowify was founded in 2016 in New York and raised a $5.45 million Series A in 2021 led by MassMutual Ventures and Companyon Ventures. Core costs $99 per month billed annually ($149 monthly) with one user and $29 per extra user, Advanced costs $329 per month billed annually with 10 users, and Enterprise is quote-based. Every plan has a 14-day free trial.

  • Estimates and proposals
  • Contracts and change orders
  • AIA billing
  • Job costing
  • Budgeting
  • Scheduling
  • Time tracking
  • RFIs and submittals
  • Subcontractor management
  • Service dispatch
  • Client portal
  • QuickBooks sync
03

Company details

Company
Knowify, Inc.
Founded
2016
Headquarters
New York, United States
Ownership
Private
Funding
$5.5M
Deployment
Cloud
Support
US-based support, Phone, Email, Onboarding and training
Website
knowify.com
04

Who it is for

Company size
Small, Mid-size
Project type
Commercial, Residential, Service and maintenance, Specialty trades
Roles
Specialty contractors, Trade contractors, Project managers, Office managers, Owners
05

Third-party reviews

Sources checked 2026-11-05

Reviewers like

  • Reliable two-way QuickBooks sync
  • AIA billing created directly in the app
  • Clear view of job margins and costs
  • Quick, helpful support

Reviewers flag

  • Interface feels dated at first
  • Scheduling and Gantt tools are clunky
  • Change order and billing rules can be rigid
  • Mobile app aimed at field staff only

Summary written by our editors from public reviews. Ratings link to the original source.

06

Pricing

Model

Flat rate / month (user bands)

Starts at

$99

per month, billed annually (Core, 1 user; $149 billed monthly; extra users $29/month)

Free trial

Yes

Free plan

No

See current pricing (opens in a new tab)
07

Alternatives

08 · Sources & notes

Compiled from the vendor’s website and public review platforms. Last reviewed 2026-11-05.

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