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AC-01 · Accounting

Adaptive

AI agents for construction project accounting: AP, billing, job costing and WIP, connected to your existing ERP.

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01

Overview

Adaptive is an AI-powered construction finance platform whose agents handle accounts payable, billings, job costing, WIP and compliance for contractors, then sync reviewed numbers to their accounting system.

Best for: Contractors that want to automate AP, billing and job cost accounting on top of QuickBooks, Foundation or Sage.

02

What Adaptive does

Adaptive works at the project level alongside a company's general ledger. Its AP Clerk reads and codes vendor invoices and receipts and syncs them to the ERP, the Billings Clerk drafts AIA-style billings and draws from approved job costs, and other agents cover accounts receivable, WIP reporting, forecasting, change orders, payments, lien waivers and insurance certificate tracking. Field teams can submit costs by voice, text or email instead of logging into software.

Adaptive integrates with QuickBooks, Foundation and Sage, as well as project management, banking, card and email systems such as Procore. It is SOC 2 Type 2 certified, and in 2026 it was named to Construction Executive's Top Construction Technology Products list and selected for the AICPA and CPA.com Startup Accelerator.

Adaptive Build has offices in Boston and New York, is led by co-founder and CEO Matt Calvano, and reports more than 750 construction customers. It raised a $30 million Series B led by Tidemark in September 2026, bringing total funding to $57 million. Pricing is a monthly base fee scaled to revenue band and the agents used, with unlimited users, no per-seat fees and month-to-month contracts.

  • AI invoice coding
  • Accounts payable automation
  • Billings and draws
  • Job costing
  • Budget vs actual
  • WIP reporting
  • Forecasting
  • Change orders
  • Lien waivers
  • Insurance compliance
  • ERP sync
03

Key features

  1. 01

    AP Clerk

    Reads and codes vendor invoices and receipts, then syncs them to your ERP

  2. 02

    Billings Clerk

    Drafts AIA-style billings and draws from approved job costs

  3. 03

    AR, WIP reporting and forecasting agents

    Less manual back-office work

  4. 04

    Change orders and payments

    Handled at the project level

  5. 05

    Lien waivers and insurance certificates

    Tracked automatically

  6. 06

    Field cost capture

    Submit costs by voice, text or email

  7. 07

    Integrations

    QuickBooks, Foundation, Sage, Procore, banking and card systems

  8. 08

    Unlimited users

    No per-seat fees, month-to-month contracts

  9. 09

    SOC 2 Type 2 certified

04

Company details

Company
Adaptive Build, Inc.
Founded
2021
Headquarters
Boston, United States
Ownership
Private
Funding
$57M
Deployment
Cloud
Offline mode
No
Support
Dedicated onboarding, Email, Chat
Website
adaptive.build
05

Who it is for

Company size
Small, Mid-size, Enterprise
Project type
Residential, Commercial, Specialty trades, Real estate development
Roles
Controllers, Bookkeepers, Owners, Project managers, Accounting firms
06

Third-party reviews

Sources checked 2026-11-11

Reviewers like

  • Very responsive support
  • Easy for non-technical staff
  • Big time savings on bills and receipts
  • Real-time job costing and budgets

Reviewers flag

  • Sync issues, especially with QuickBooks Desktop
  • AI sometimes misreads invoices
  • Reporting and budgets can feel rigid
  • Gaps such as vendor credits and back charges

Summary written by our editors from public reviews. Ratings link to the original source.

07

Pricing

Model

Monthly base fee (by revenue band)

Starts at

Not published

Monthly base fee scaled to revenue band and agents; unlimited users, month-to-month

Free trial

Not listed

Free plan

No

See current pricing (opens in a new tab)
08

Alternatives

09 · Sources & notes

Compiled from the vendor’s website and public review platforms. Last reviewed 2026-11-11.

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