PaintScout

PaintScout is built around production-rate estimating: contractors set rates per service such as walls, trim or cabinets, enter room dimensions on site, and the software calculates labor hours, materials and price. Templates for interior, exterior, cabinet, deck and floor coating jobs come pre-loaded with line items, areas and optional upgrades, and estimators can attach site photos and video to line items. Estimates are delivered as clickable, branded presentations where homeowners pick optional upgrades and see the total update, ask questions through built-in two-way chat, and sign digitally from any device. Approved estimates convert into invoices with progress payments, card and ACH collection through Stripe, Wisetack financing, unpaid-balance reminders and automated email and SMS follow-ups, while activity tracking alerts the rep when a quote is opened or signed.

The Operations add-on, launched in May 2026, adds a CRM with a visual sales pipeline, a centralized production calendar with two-way Google Calendar sync, crew assignments, work orders, on-site change orders and job costing against the original estimate. PaintScout integrates with QuickBooks Online, CompanyCam, Stripe, Wisetack, Pipeline CRM, Workglue, HeyPros and Dropbox, and connects to HubSpot, Pipedrive, Monday.com, Jobber, GoHighLevel, Airtable and Google Sheets through Zapier. It runs in the browser on desktops, tablets and phones, and an offline mode lets estimators build estimates without a connection and sync them later.

PaintScout was co-founded by Jon Bryant, who ran a painting business and started looking for better sales software in 2015, and developer Bryce Tymrick; the company gives 2018 as its founding date, is based in Calgary, Alberta, and serves painting contractors across North America. Pricing is published: the core Sales platform costs $99 per user per month billed annually or $119 monthly, Operations adds $79 per month annually or $99 monthly with extra seats at $20 per user, and every account gets free onboarding with optional paid success packages. A 14-day free trial requires no credit card.